Email Validation Tool: Overview and How It Works?!

An email validation tool checks the accuracy and deliverability of email addresses, ensuring a clean and effective email list.

What Is Email Validation?

The Email Validation tool helps ensure that the contacts in your list are valid and ready for outreach. This tool checks the deliverability of each email address, helping you avoid sending emails to invalid addresses that could harm your sender's reputation.

How Does It Work?

When you upload a list of email addresses, our tool assigns each one a score from 1 to 10, based on its deliverability status:

• Deliverable (score 6-10): These emails are safe to send.
• Non-deliverable (score 1-5): These emails may bounce or result in delivery issues.

How to Use the Email Validation Tool

1. Upload Your Contact List:

   • The tool accepts CSV files containing a list of email addresses in the first column. 
     ❗️First row should contain the word "email".
     
     
     
     

2. Start Validation:

   • After uploading, simply click the "Start Validation" button. The system will process your list and validate each contact.
   • Note: Please note that validation may require more time depending on the size of your list.

3. Download Results:

   • Once validation is complete, you can download the results in a CSV file format. The results will show:
     • Email address
     • Status: Deliverable or Non-deliverable
       

       Deliverable:

     • accepted_email: Email address was accepted by the SMTP server.
       
       

       Possibly deliverable:

     • catch_all: Some domains accept all emails you send to them, even if the email address is not valid. We classify these addresses as "catch_all". After an email is sent, the recipient mail server may silently discard the message or send a bounce message after the fact. In these cases, Alfred cannot guarantee an email will be delivered to a user's inbox. Sending to an Accept All domain may increase your bounce rates and lower your open rates. Therefore, use a degree of caution when sending to catch-alls.
       
       
     • disposable: Email addresses that point to domains like spamgourmet.com and mailinator.com are disposable email services. These services enable users to create one-time email addresses to receive initial communications from a service (such as an activation email or coupon) which are then discarded. It is highly recommended you do not mail to disposable email addresses.
       

       Undeliverable:

     • invalid_email: Specified email is not a valid email address syntax.
     • invalid_domain: Domain name does not exist or is not configured to receive email.
     • rejected_email: The email address was rejected by the SMTP server; the email address does not exist.
       
       

       Unknown_deliverability:

     • dns_error: We could not resolve the DNS records, or the domain is misconfigured.
       unavailable_smtp: The SMTP server was unavailable to process our request.
       unknown: An unexpected error has occurred.
       
       

       Other:

1. • • role_based: A role email is an address that's typically associated with a function (postmaster, support, sales, etc.) instead of a person. In some instances, mailing to a role address can lead to a decreased open rate and is generally advised against while sending marketing emails.
     • mailbox_disabled: Email address exists but is disabled and won't be able to receive email.
     • mailbox_full: The inbox of this recipient is full, it might generate a soft bounce.
     • suspicious: Email address appears to be system or non-human-generated bots.
     • dangerous: Domain and address associated with consistent negative engagement.
     • malicious: Domain and address associated with elevated negative engagement.

Credits for Validation

• Every customer with at least one connected mailbox will receive 10,000 credits to try out the validation feature
• If you run out of credits, please contact support.

Key Features:

• Simple Deliverability Status: The tool only displays two statuses – Deliverable or Non-deliverable – for easy understanding.
• No Data Storage: We do not store any of the uploaded email data. Once validation is complete, results are delivered to your dashboard, and you can download them.
• Real-Time Feedback: The system shows real-time progress, and you’ll receive a message once the validation process is finished.

Best Practices:

• Ensure you have enough credits to validate large lists. If not, reduce the number of contacts in your file.
• Make sure to connect at least one mailbox to access the validation feature.