--- title: Will my inbox be full of Warmy emails and how to filter the warm up messages? description: Warmy is an email warmup service that helps improve email deliverability by generating email activity between you and other Warmy users. This means you will receive emails from other Warmy users as pa --- [Skip to content](https://support.warmy.io/knowledge/will-my-inbox-be-full-of-warmy-emails#main-content) English Show submenu for translations ![Group 1261151152.png\]](https://support.warmy.io/hs-fs/hubfs/Group%201261151152.png?width=50&height=50&name=Group%201261151152.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to warmy.io](https://www.warmy.io/) [Go to warmy.io](https://www.warmy.io/) Hey there Warmer! How can we help? ๐Ÿ™ - There are no suggestions because the search field is empty. 1. [Help Center](https://support.warmy.io/knowledge?hsLang=en) 2. [General questions](https://support.warmy.io/knowledge/general-questions?hsLang=en) # Will my inbox be full of Warmy emails and how to filter the warm up messages? ย ![](https://a.slack-edge.com/production-standard-emoji-assets/16.0/google-medium/1f3a7.png) Prefer to listen? Hit play to hear this article read aloud. ย ย  1. **[Will my Inbox be full of Warmy emails?](https://support.warmy.io/knowledge/will-my-inbox-be-full-of-warmy-emails#l1)** 2. **[Automatic archiving](https://support.warmy.io/knowledge/will-my-inbox-be-full-of-warmy-emails#l2)** 3. **[How to filter your emails in Gmail](https://support.warmy.io/knowledge/will-my-inbox-be-full-of-warmy-emails#l4)** 4. [**How to filter your emails in Outlook**](https://support.warmy.io/knowledge/will-my-inbox-be-full-of-warmy-emails#L5) 5. [**How to filter your emails in Zohะพ**](https://support.warmy.io/knowledge/will-my-inbox-be-full-of-warmy-emails#Zoho) #### **Will my Inbox be full of Warmy emails?** Warmy is an email warmup service that helps improve email deliverability by generating email activity between you and other Warmy users. This means you will receive emails from other Warmy users as part of the warmup process. #### **Automatic archiving** Incoming emails are automatically archived after 20 minutes and won't clutter up your mailboxes.ย  This means you won't see them in your inbox after that time. You should not redirect, delete or otherwise combine with warm-up emails yourself, as this may violate the algorithms for simulating real correspondence. Receiving emails is a very important part of a good warm-up and gaining your reputation as a sender. **How does it work?** 1. A message has landed in your inbox 2. It will be there for 20 min approximately 3. We will archive it 4. If the message is a part of a thread, the thread will be in the inbox until the thread finishes, and then we will archive it. ![image (2)](https://support.warmy.io/hs-fs/hubfs/image%20(2).png?width=670&height=340&name=image%20(2).png) Please make sure that you are not using the word "Warmy" in your filters because it can ruin the warm-up process. ### How to identify your warm-up emails Before you can filter warm-up messages, you need a way to tell them apart from your real correspondence. The simplest way to do this is through the **"Send from" name** on your mailbox in Warmy. Set a distinct sender name that only your warm-up emails will use โ€” for example, your own name with a small marker added to it, or a completely separate made-up name. Whatever you choose, it should be something that never appears in your genuine business correspondence. **How to set it:** 1. Open your account and go to the **Mailboxes** section 2. Select the mailbox you want to configure by clicking its email address 3. On the mailbox Dashboard, click **Settings** in the top right corner โ€” the gear icon next to *Reconnect* 4. In the window that opens, find the **"Send from" name** field โ€” it's the first field below the temperature gauge 5. Enter your chosen name and click **Save** From that point on, every warm-up email sent from that mailbox will carry that sender name โ€” and you can build a filter around it in your email client. โš ๏ธ **Do not use the word "Warmy" or "Warm up"** in the sender name or anywhere in your filter rules. Filtering on "Warmy" can interfere with the warm-up algorithm and reduce its effectiveness. #### How to filter your emails in Gmail ย  **How to filter your warm-up emails in Gmail** 1. In your Warmy account, navigate to the **Mailboxes** section from the sidebar. 2. Select the mailbox you want to manage by clicking its email address. 3. On the mailbox Dashboard, click **Settings** in the top right corner (the gear icon, next to *Reconnect*). 4. In the window that opens, click the **"Send from" name** field โ€” the first field below the temperature gauge โ€” and enter the name you want your warm-up emails to use (for example, "John Doe"). 5. Click **Save**. 6. Now open Gmail. Click the filter icon in the search bar, enter that same name in the **"Has the words"** field, and click **Create filter**. 7. Tick **Skip the Inbox (Archive it)**. 8. Tick **Apply the label** and choose **New label...** from the dropdown. 9. Name the label, click **Create**, then click **Create filter**. From now on, every warm-up email will bypass your inbox and go straight to that label. #### How to filter your emails in Outlook **How to filter your warm-up emails in Outlook** 1. In your Warmy account, navigate to the **Mailboxes** section from the sidebar. 2. Select the mailbox you want to manage by clicking its email address. 3. On the mailbox Dashboard, click **Settings** in the top right corner (the gear icon, next to *Reconnect*). 4. In the window that opens, click the **"Send from" name** field โ€” the first field below the temperature gauge โ€” and enter the name you want your warm-up emails to use (for example, "John Doe"). 5. Click **Save**. 6. Now go to your Outlook inbox and click the **Settings** icon (the gear in the top right) to open your Outlook preferences. 7. Select **Mail โ†’ Rules** in the settings menu. 8. Click **Add new rule**. 9. Give the rule a name (for example, "John Doe rule"), then open the **Select a condition** dropdown. 10. Choose **Subject or body includes**. 11. In the field next to it, type the same **"Send from" name** you set in Warmy. 12. Open the **Select an action** dropdown. 13. Choose **Move to**, then open the folder dropdown. 14. Select **Archive** โ€” this keeps your inbox clean while the emails stay one click away. 15. Tick **Run rule now** to apply the rule to existing emails straight away. 16. Click **Save** to activate the rule. From now on, every warm-up email will be moved to Archive automatically. #### How to filter your emails in Zoho **How to filter your warm-up emails in Zoho** 1. In your Warmy account, open the **Mailboxes** section from the sidebar and select the mailbox you want to manage. 2. On the mailbox Dashboard, click **Settings** in the top right corner, then click the **"Send from" name** field and enter the name you want your warm-up emails to use (for example, "John Doe"). 3. Click **Save**. 4. Now open Zoho and click the **Workplace settings** icon (the gear in the top right) to access your Mail preferences. 5. Switch to the **Mail** tab in the settings menu. 6. In the left menu, select **Filters**. 7. Click **New filter**. 8. Give the filter a name (for example, "warmy filter") so it's easy to find later. 9. Scroll down to the **Conditions** section and open the first dropdown (set to *From* by default). 10. Change it to **Content**. 11. In the value field next to it, enter the same **"Send from" name** you set in Warmy โ€” the filter will trigger whenever that name appears in the message body. 12. Under **Actions**, leave **Move-to folder** selected and open the folder picker. 13. Hover over **Inbox** and click the **+** icon to add a subfolder. 14. Name the new subfolder (for example, "Warmy archive"). 15. Tick **Run existing emails through this filter** so past warm-up emails are archived too, not just new ones. 16. In the folder picker that appears, select **Warmy archive** as the destination, then click **Save**. From now on, every warm-up email will be filed into that folder automatically. ย  ย  #### [Need help? **Schedule a call with us ๐Ÿ‘จ๐Ÿปโ€๐Ÿ’ป**](https://www.warmy.io/book-a-support-call) ย  - [Connection Guide](https://support.warmy.io/knowledge/connection-guide?hsLang=en) - [General questions](https://support.warmy.io/knowledge/general-questions?hsLang=en) - [Technical questions](https://support.warmy.io/knowledge/technical-questions?hsLang=en#main-content) - [SPF and DKIM Configuration](https://support.warmy.io/knowledge/technical-questions?hsLang=en#spf-and-dkim-configuration) - [Subscription](https://support.warmy.io/knowledge/subscription?hsLang=en) - [Collaborate](https://support.warmy.io/knowledge/collaborate?hsLang=en) - [Features](https://support.warmy.io/knowledge/features?hsLang=en) - [Troubleshooting](https://support.warmy.io/knowledge/troubleshooting?hsLang=en#main-content) - [SMTP Errors](https://support.warmy.io/knowledge/troubleshooting?hsLang=en#smtp-errors) - [Service-related issues](https://support.warmy.io/knowledge/troubleshooting?hsLang=en#service-related-issues) - [Integrations](https://support.warmy.io/knowledge/integrations?hsLang=en#main-content) - [Seed List Automations](https://support.warmy.io/knowledge/integrations?hsLang=en#seed-list-automations) [![Chill listening crop-3](https://support.warmy.io/hs-fs/hubfs/Group%201261151152.png?width=24&height=24&name=Group%201261151152.png "Chill listening crop-3")](https://www.warmy.io/) warmy.io Help Center Copyright ยฉ 2026, AnyBiz LTD