Domain-wide delegation for G Suite

Step-by-Step Guide to Efficiently Set Up Domain-Wide Delegation for Google Workspace Integration with Warmy

Domain-wide delegation enables organizations using Google Workspace (G Suite) to streamline the process of connecting multiple email accounts to Warmy for email warm-up. This eliminates the need for each employee to manually log in and connect their account, providing IT administrators and business owners with an efficient, scalable solution for managing email warm-up across their organization.

With domain-wide delegation, organizations can easily add and manage users’ email accounts in Warmy without the need for manual onboarding. This guide will walk you through how to set up domain-wide delegation and connect multiple mailboxes in bulk.

Step 1: User Management Interface

1. Log in to Warmy:

   • Access your Warmy dashboard -> click on +Mailbox, where you will see the option to connect email accounts via domain-wide delegation.

2. Step 2: Set Up Domain-Wide Delegation in Google Admin
   
   • 1. In any open tab, go to Google Apps, and go to Admin.
     2. Navigate to Security → Authentication → Access and data control → API controls, then click on Manage domain wide delegation.
     3. Click Add new.
     4. In the Client ID field, paste the Service Account ID from the Warmy setup page.
        Then copy the Scopes from the same page and paste them into the OAuth Scopes field.
     5. Click Authorize to complete the setup.
     6. Once done, return to the Domain Delegation tab in Warmy, enter your Admin email address, and click Connect.

3. View Available Email Accounts:

   • A list of all potential email accounts available for connection will be displayed.

   • The status of each account will be visible, showing whether it is connected or not.
     

4. Bulk Connection Capability:

   • You can select multiple email accounts to connect in bulk. This allows you to connect all employees’ accounts at once, saving time and effort.

5. Account Selection:

   • Only unconnected mailboxes will appear in the list for connection. If you select the "Select All" option, only unconnected accounts will be selected.

   • Please note that there is a limit of 1,000 mailboxes per connection.

6. Connection Limit:

   • The number of mailboxes you can connect depends on your subscription plan. The system will automatically track and enforce the slot limits based on your plan.

7. Validation of Available Slots:

   • The system will validate the number of available slots for unconnected mailboxes. This ensures that you only select accounts that can be connected, preventing overages.

Step 2: Automated Account Connection

1. Connect Mailboxes to Warmy:

   • Once the accounts are selected, you can proceed with the automated connection process.

   • No manual credentials are required for this process, as domain-wide delegation allows Warmy to securely authenticate and connect the mailboxes automatically.
     

Step 3: Monitoring and Management

1. Track Connected Accounts:

   • View the status of each connected account in your dashboard.

   • You can reconnect or manage any account directly from the interface.
     

2. Reconnecting Accounts:

   • If needed, you can reconnect any accounts that were previously disconnected, without requiring individual user logins.

3. Security and Compliance:

   • Since you are leveraging Google Workspace’s built-in authentication methods, the process is secure, and login credentials are not shared, reducing security risks.

Step 4: Troubleshooting and Support

• If you experience any issues with the domain-wide delegation setup or connecting mailboxes, please refer to the troubleshooting section on the Warmy support page.

• You can also contact Warmy support for assistance.

Conclusion

By implementing domain-wide delegation with Warmy, you can save time, improve security, and scale your email warm-up processes. This feature is particularly beneficial for IT administrators and business owners in organizations using Google Workspace (G Suite) as it simplifies the connection of multiple email accounts and eliminates the need for manual individual logins.

If you need further assistance or have any questions, please don’t hesitate to reach out to our support team.